All US-based employees use Ramp for expense management, which includes travel related purchases. The guidelines below are suggestions to help frame good judgment.

Business travel principles - Everyone in the company should try to book travel that balances cost, quality and convenience. Use your Ramp card and make sure to get approval for:

  • Travel over $2,000 (total trip cost)
  • All international travel
  • Any single expense over $1,000

Flights - When taking to the skies, please keep the following in mind:

  • Economy class for all flights (premium economy for flights over 6 hours).
  • Fly direct when the price is reasonable. Max ~$600 roundtrip.
  • Use Ramp Travel or book through any site with your Ramp card
  • Book as far in advance as possible to get the best price
  • Typical domestic flights should be under $600 roundtrip
  • One checked bag covered for trips over 3 nights (keep receipts for fees)

Hotels - When booking hotels, here’s what we recommend:

  • Choose hotels convenient to your meetings
  • Standard business hotels (Marriott, Hilton, Hyatt, Holiday Inn) or Airbnb
  • Take advantage of our corporate discount rate with Holiday Inn properties in NYC
  • Conference hotel blocks may exceed limits, so consider a nearby option when possible
  • Feel free to earn personal loyalty points
  • Aim for $225/night or less in major cities, $175/night in midsize cities.

Ground transportation - We cover the following transportation, ideally using your Ramp card:

  • Uber/Lyft for business travel
  • Taxis and public transportation
  • Airport parking up to $40/day (for trips under 5 days)
  • Tolls and parking at business locations

Rental cars require manager approval. If you do need to rent a car (via a major agency or also Turo) make sure to choose economy or mid-size vehicles where possible.

  • IMPORTANT: Accept the rental car insurance (CDW/LDW).
  • Our company insurance covers liability but NOT damage to the rental car itself
  • Keep all receipts including rental insurance charges

For use of your personal car, we reimburse at IRS rate ($0.67/mile in 2025). Please submit mileage log via Ramp with start/end points and business purpose. Note: we do not reimburse for regular commuting, such as to an office or coworking space.

Eating while traveling for work

  • $75/day (domestic) or $100/day (international)
  • These are maximums, not entitlements, so please use good judgment
  • Upload receipts for meals over $25, including names of fellow diners
  • Alcohol is fine when dining with clients, prospects, or team. Please drink responsibly.

Other travel

  • We coordinate and book accommodations on your behalf for team events.
  • Pre-approval is required for conferences

Out-of-pocket reimbursements

  • Use Ramp cards whenever possible. For rare exceptions, submit via Ramp app with receipt and business purpose within 10 days.