# Traveling Guidelines for business travel. Read the Datum travel policy, including expense reimbursements, booking procedures, and per diems for team offsites. All US-based employees use Ramp for expense management, which includes travel related purchases. The guidelines below are suggestions to help frame good judgment. **Business travel principles** - Everyone in the company should try to book travel that balances cost, quality and convenience. Use your Ramp card and make sure to get approval for: * Travel over $2,000 (total trip cost) * All international travel * Any single expense over $1,000 **Flights** - When taking to the skies, please keep the following in mind: * Economy class for all flights (premium economy for flights over 6 hours). * Fly direct when the price is reasonable. Max ~$600 roundtrip. * Use Ramp Travel or book through any site with your Ramp card * Book as far in advance as possible to get the best price * Typical domestic flights should be under $600 roundtrip * One checked bag covered for trips over 3 nights (keep receipts for fees) **Hotels** - When booking hotels, here's what we recommend: * Choose hotels convenient to your meetings * Standard business hotels (Marriott, Hilton, Hyatt, Holiday Inn) or Airbnb * Take advantage of our corporate discount rate with Holiday Inn properties in NYC * Conference hotel blocks may exceed limits, so consider a nearby option when possible * Feel free to earn personal loyalty points * Aim for $225/night or less in major cities, $175/night in midsize cities. **Ground transportation** - We cover the following transportation, ideally using your Ramp card: * Uber/Lyft for business travel * Taxis and public transportation * Airport parking up to $40/day (for trips under 5 days) * Tolls and parking at business locations Rental cars require manager approval. If you do need to rent a car (via a major agency or also Turo) make sure to choose economy or mid-size vehicles where possible. * **IMPORTANT:** Accept the rental car insurance (CDW/LDW). * Our company insurance covers liability but NOT damage to the rental car itself * Keep all receipts including rental insurance charges For use of your personal car, we reimburse at IRS rate ($0.67/mile in 2025). Please submit mileage log via Ramp with start/end points and business purpose. Note: we do not reimburse for regular commuting, such as to an office or coworking space. **Eating while traveling for work** * $75/day (domestic) or $100/day (international) * These are maximums, not entitlements, so please use good judgment * Upload receipts for meals over $25, including names of fellow diners * Alcohol is fine when dining with clients, prospects, or team. Please drink responsibly. **Other travel** * We coordinate and book accommodations on your behalf for team events. * Pre-approval is required for conferences **Out-of-pocket reimbursements** * Use Ramp cards whenever possible. For rare exceptions, submit via Ramp app with receipt and business purpose within 10 days. --- Source: